Event Services: Tips to Ensure Post-Event Success

Events can be anywhere from fun to boring, but the common denominator across most events is that they’re held or hosted by an organization that’s invested in the course of activities. Be it a company or an institution, a lot of planning goes into events, including things like picking and furnishing a venue, preparing and serving food and beverage, addressing the more specific needs of attendees, and, of course, cleaning and clearing the venue of all event-related materials and garbage.

There are people whose business it is to help you through the entire process, and by that, we mean that there are more than just event planners available for your convenience. What’s often overlooked is the value of event service professionals – the kind responsible for both the technical side of events as well as the cleaning side. There is usually a call-to-action in an event, or a purpose, and hosts seek to achieve something specific. Whatever it is, post-event success is the goal, and event service professionals quietly play a huge role in it. Here are some tips from experts in the event services industry to help you ensure post-event success:

Manage Post-Event Duties During The Event

There’s an art to performing certain event services during an event without anyone noticing (especially the attendees). Event services professionals recommend clearing tables and other surfaces of garbage, waste, and redundant event materials, as well as removing full waste bins and replacing them with fresh, empty liners. Keep in mind to do so as if you’re behind the scenes!

Cleaning First

Managing post-event tasks during the event will help keep post-event cleaning duties to a minimum. After the event concludes and all attendees have left, your first order of business (according to those whose business it actually is) is cleaning. Check out our previous blog for more specific post-event cleaning tips!

Tear-Down Last

Tearing down whatever was set up for the event only after all cleaning duties are done is sound logic. Proceeding with the tear-down before or during the post-event cleaning would not only make it more difficult to effectively clean the venue after the event, but would also make cleaning any and all items used in the event production.

Extra Value

These days, event services providers go far beyond the traditional scope of actual services offered and rendered. Here’s a non-exhaustive list of what you can expect from an event services provider, including both the more traditional services as well as the more extensive: venue cleaning, emergency cleaning, concierge services, set up and tear-down, trash hauling, parking lot cleaning, and more. Sure, only some of these services coincide with the event attendees and their experience during the event, but your bottom line is affected by all of them. No matter how compelling the event was, the inability to execute on pre and post-event assignments will reflect poorly on your business. It may even annul whatever was gained from the event itself!